This form must be filled out completely by Noon on Tuesday. Please read carefully.
Today's date: May 21, 2013
Provide rationale for any party requested on a day other than Friday or Saturday or lasting longer than 4 hours:
Open events are larger events open to anyone on campus; closed events are by specific invitation only.
The following faculty and staff members have been invited by written or verbal invitation:
It is required that food and non-alcoholic beverages be provided and available for all in attendance throughout the party. The following foods are required: Purchased (not made) 5 pizzas per keg or a 6-foot sub sandwiches.
Other foods that could be approved as long as they are substantial and pass health codes: vegetables, breads, cheeses, meats, and other non-salty foods (substantial food is required if alcohol is being served). For non-alcoholic beverages you must provide 2 liters of beverage for every 20 expected guests or large amounts of water/lemonade/juice (5 gallon coolers are available for sign out in the Student Affairs Office.).
Food and quantity to be served:
Non-alcoholic beverages and quantity to be served:
(If yes, please continue, otherwise, skip to the bottom to submit)
[Note: BYOB events are not permitted at Kenyon.]
If you are not serving alcohol at your event, submit this form and return it to the Student Affairs Center 48 hours prior to the scheduled event start day/time.
Below are the names of at least two responsible members of the sponsoring group who will serve as Party Hosts throughout the event. Duties are as follows: (1) Be in charge of the event managing the crowd and noise level as needed; (2) Be in attendance and not consume alcohol or drugs throughout the event; (3) Assume responsibility for proper management and termination of the event according to college policies (Alcohol events have additional duties noted on page 2). Termination of the party involves, immediately: (a) Notifying those present that the party has ended; (b) Requiring that refreshments are no longer served and music is no longer played; (c) Discouraging members of the group and/or those in attendance from continuing the party atmosphere in the vicinity; and (d) Being responsible for clean up both at the event and in the nearby vicinity.
President's name acknowledges the organization's participation in this event and that College policies/procedures will be followed.
Availability or serving of alcoholic beverages other than beer, wine or champagne is prohibited at student events. To determine how much alcohol may be at a specific event, the following formula should be used:
1 keg = 25 wine/champagne bottles (750 ml only) = 6 cases of beer (30 packs = total of 180 cans) = 45 people over a 4 hour period of time
Alcoholic beverages will be purchased using funds from what source?
(NOTE: Admission fees and/or donations at the door may NOT be collected to fund an event w/alcohol.)
Two party hosts agree to ensure the following provisions with regard to party management, serving alcohol, and clean-up:
NAMES and INITIALS of BARTENDERS scheduled to work the event verifying acknowledgement of above provisions:(One bartender/initial combo per line, please):
NAMES and INITIALS of DOOR WORKERS scheduled to work the event verifying acknowledgement of above provisions:(One door worker/initial combo per line, please):
NAMES and INITIALS of FLOATERS scheduled to work the event verifying acknowledgement of above provisions:(One floater/initial combo per line, please):
The persons listed below agree to all provisions noted above and accept responsibility for documented violations that occur.
Gambier, Ohio 43022 (740)427-5000